Management Assistant

(Preferably Dutch speaking)

The management of IMPAKT consists of Director Arjon Dunnewind and Head of Management and Production Christine Breur. We are looking for an assistant who supports us in the daily work at the office. The management assistant supports the staff and is “the spider in the web” at the IMPAKT office. As a management assistant, you are involved in all the facets needed to lead the organization.

General

  • 24-32 hours a week.
  • Period: from three to six months.
  • Start: Available immediately.

Tasks

  • Support acquiring subsidies, sponsors and funds
  • Financial reporting
  • Contract management
  • Keeping track of budgets
  • Managing the finances
  • Daily office work (telephone, e-mail, mail, office supplies)
  • Manage computers and network
  • Making minutes
  • Manage / maintain general manuals (database, office instructions).

Profile

  • HBO / University
  • Financial insight
  • Accurate
  • Proficient in Outlook, Word and Excel
  • Good communicative skills;
  • Motivated, eager and willing to expand your capacities;
  • You have an independent and active working attitude.
  • Fluent in Dutch and English

Period and compensation

The position is available immediately. Due to different deadlines and the nature of the organization, flexible working hours are used. Impakt does not offer an internship fee, but travel expenses are reimbursed and we have a daily communal lunch. Of course you will have access to the festival, nice colleagues and a great addition to your resume.

Research

In addition to the described activities, there is room and opportunity to set up and execute research on your own initiative, but in cooperation and consultation with the Impakt.

Assistant Curator

General

  • 24-32 hours a week.
  • Period: from three to six months.
  • Start: Available immediately.
  • Assistant Curator (Advanced internship or Work Experience Position)
    • For this position we require a motivated, skilled person with a solid knowledge of new media, digital culture and the issues that are central to the 2018 IMPAKT Annual programme: Post-truth and related themes such as the influence of algorithms and other new technologies on our information environment.Academic working level is required but needs to be combined with a hands on no-nonsense attitude. Most of the work consists of assisting the artistic director, the festival curators and the other curators IMPAKT works with. Daily activities are supporting the communication with the curators and the artists in the programme, supporting the development of programmes, research for the content of programmes, preparation of programmes to be taken over by the production department. The internship can be combined with research. There are possibilities to curate IMPAKT Channel launches from the IMPAKT Archive. Other Curatorial work can be discussed but should be seen as addition to the main assisting activities.
  • Talks (and other projects) production
    • During the festivals but also during events throughout the year, IMPAKT organises screenings, panels, meetings and presentations. Depending on the circumstances, interns are involved in: investigating the availability and whereabouts of films and videos; obtaining preview or screening copies; contacting distributors, galleries and individual makers, and making appointments; doing the stage management, arranging the sound check and the line-up in collaboration with the mechanics; the financial settlement.For this internship you need to have affinity with and a technical understanding of the audio-visual arts.
  • Diversity in programme, themes and audience
    • At IMPAKT we put effort in presenting an inclusive programme with diversity in terms of genders, cultures, etc. We want to have this reflected in the themes we address, the artists and speakers we invite and the audiences we reach. With this internship position we want to support our programmers, curators with on request research in specific areas related to these goals, researching artists and subthemes that can contribute to this diversity. In addition to the on request research self-initiated research can be done. The intern also supports the research for specific partner institutions to collaborate with and for special funds that can support programmes aimed at diversity and at the participation of artists from specific regions or with specific backgrounds. The intern also supports the PR and Marketing with the development and execution of programmes, campaigns and activities that bring the IMPAKT programme to wider, more varied and diverse audience, and that reaches out to specific target groups.
  • General logistics
    • The general logistics of the festival involves all logistics that cannot be linked directly to one of the specific programmes. Thus, you will be responsible for the furnishing of the festival. Just like any other festival, IMPAKT wants to make the guest location its own territory, with an atmosphere that reflects the character of the festival. For this purpose, flags, banners and complete new interiors are used. As a trainee in general logistics, you will be involved in their design and realisation.You are involved in: coordinating and establishing the festival desk, the multimedia center, the bar, etc.; applying for licences; drawing up instructions for the booking office and the like; having the tickets and festival passes designed.

For all internships at IMPAKT you need to:

  • have excellent communicative skills;
  • be motivated, eager and willing to expand your capacities;
  • have an independent and active working attitude;
  • be flexible and you can handle changes well;

 

 

Hospitality

Your job is to make sure all the guests of IMPAKT have a good stay in Utrecht. You take care of accreditations, booking of flights and hotels and you are the first person guests go to with questions. You have excellent communication skills, you are service minded and well organized.

Volunteers coordination

IMPAKT works with around 40 volunteers during the festival. Together with the Volunteers Coordinator you will set up a recruitment campaign, recruit and interview volunteers, make schedules, guide volunteers during the festival. You make sure all volunteers feel welcome and appreciated, know what to do and what is expected of them. You have great people skills and know how to stay cool when things get hectic during the festival.

Technical production

You are the right hand of the technical producer. During preparation you will help researching the technical possibilities of showing the films, holding panel discussions and exhibiting challenging audiovisual installations. You wil make contact with artists, help with researching technical suppliers and check incoming digital files. During the festival you will help with building the festival, so with all technical requirements for realising the exhibition, screenings, panel discussions and other projects. This will entail projectors, screens, computer installations and sound. You will bring your own knowledge of audiovisual equipment and computer skills, but you will also get the possibility to learn new things in this area. You will also get the possibility to enhance your communication and management skills within the festival world.

Film programme and production of screening

During the festivals but also during events throughout the year, IMPAKT organizes screenings, panels, meetings and presentations. Depending on the circumstances, interns are involved in investigating the availability and whereabouts of films and videos; obtaining preview or screening copies; contacting distributors, galleries and individual makers, and making appointments; doing the stage management, arranging the sound check and the line-up in collaboration with the mechanics; the financial settlement.

For this internship you need to have affinity with and a technical understanding of the audio-visual arts.

Exhibition production

The exhibition is the part of the festivals that is most museum-oriented. It consists of one large project or several small projects within a museum-like context. As a production assistant, you work on one or more projects. Organising an exhibition is a long-term and intensive process. You will be involved in this process, right from the conceptual start up to the final realisation.

You are involved in: investigating the achievability and the financial possibilities; contacting artists, curators, mechanics and people from the locations; financial monitoring.

For this internship you need to have a practical understanding of constructions and a technical understanding of the audio-visual arts.